Conference Room  

I. CAPABILITIES

The unclassified conference room has a seating capacity of 8 and is equipped with:

• 1 NIPRnet laptop, which can be projected on to a large wall monitor
• NIPRnet VTC capability
• An unclassified phone
• 3 microphones
• Whiteboards and dry erase markers

All AV/VTC requirements must be submitted online via the JSOU portal using the Submit AV/VTC Support form. Report equipment problems directly to 813-826-5768.

AV/VTC requirements are not the responsibility of library staff. 

 

II. GENERAL POLICIES

• The conference room is available to current command members, JSOU faculty, staff, and students Monday through Friday, 0700-1600, excluding holidays and special events which might affect library hours.

 

• Swipe access to the Conference Room requires a JSOU badge.

 

• Un-cleared personnel must check in at the JSOU Security Desk and receive a visitor badge which must be worn at all times in the library and JSOU facility.

 

• Personal Electronic Devices (any non-government issued USB drives, phones, tablets, iPods, computers) are prohibited throughout the JSOU facility, including the library. Government issued external drives that have been plugged into NIPRnet computers cannot be plugged into the commercial laptops and vice versa.

 

• Unattended personal belongings or library materials will be removed.

 

• If you use the whiteboards and do not wish for them to be erased, write UNCLASSIFIED on the boards affected and let a library staff member know.

 

• In accordance with JSOU security rules, all individuals are responsible for disposing of their own trash and shredding any paper. Please use the shredder near the Circulation Desk to shred any paper. A small trash can is provided just outside the Conference Room, but users of the Conference Room must dispose of trash and replace the trash bag.

 

• Respect for those studying and conducting research in the library should be observed at all times.  To minimize noise disruption, the meeting room door should not be propped open, and the sound volume for media kept at an intermediate level.  It is expected that groups entering and leaving the library meeting spaces interact with low voice levels.

 

III. CLASSIFICATION/CLEARANCE LEVEL

The conference room is cleared at the unclassified level. No classified material can be opened up and no classified discussions should occur inside the library.

 

IV. FOOD AND DRINK POLICY

To minimize the risk of damage to materials, furnishings, and equipment, food and drinks are permitted in the library only under limited conditions. Beverages in covered containers and small items of packaged food may be taken to study areas. No food or drink is permitted near library computers.

To reserve the Conference Room, please call the Library (2 days advanced notice is advised): 813-826-4663.

If after 15 minutes a group fails to appear, the reservation can be canceled by Library Staff and scheduled for another group.

If the room is unreserved, it may be used by a group on a first-come, first-served basis.

Since meetings are often back-to-back, your meeting must end at the scheduled end time of your reservation.

Due to high demand for use of this space, please notify library staff of cancellations as soon as possible by calling 813-826-4663 or emailing library@jsou.edu